Top 10 Document Scanners

The Scanner RICOH fi-8170 stands out as a top-tier document scanner, offering unparalleled performance and reliability. Built upon the best-selling scanner platform, it delivers fast and robust scanning capabilities, handling up to 70 double-sided pages per minute. This makes it an excellent choice for high-volume environments.

One of the standout features is its ability to handle thick documents such as ID cards and passports, thanks to its advanced paper handling technology. The industry-leading Clear Image Capture ensures that every scan is of the highest quality, making it ideal for businesses that require precise and clear document reproduction.

The RICOH fi-8170 integrates seamlessly with ECM solutions across various industries via TWAIN/ISIS through USB or Ethernet, offering flexibility in connectivity. Additionally, the included PaperStream ClickScan software simplifies the scanning process. Users can easily place paper in the scanner, push the scan button, and send the scanned documents to email, print, or folder.

Compared to other products in this category, the RICOH fi-8170 offers superior speed and reliability, making it a top choice for businesses with demanding scanning needs. However, its higher price point may be a consideration for some users.

The Scanner ScanSnap iX1600 Deluxe is a top-tier document scanner that excels in professional PDF management. It includes a one-year subscription to Adobe Acrobat Pro, which allows for advanced PDF creation, editing, and collaboration. This feature alone makes it a standout for users who require comprehensive document handling capabilities.

One of the most notable features is its large color touchscreen, which simplifies the scanning process. Users can access up to 30 scanning profiles directly from the touchscreen, making it ideal for both individual and team use. The scanner offers fast 40ppm duplex scanning and supports a wide variety of cloud services, ensuring that your documents are easily accessible from anywhere.

The built-in Wi-Fi connectivity is another strong point, allowing for direct connection to smart devices or cloud services without the need for a computer. This flexibility means you can place the scanner wherever it’s most convenient for you. Additionally, the ScanSnap Home software provides an all-in-one solution for managing, editing, and utilizing scanned data from various document types, including receipts, business cards, and photos.

Compared to other scanners, the ScanSnap iX1600 Deluxe offers a more comprehensive suite of features, particularly in terms of PDF management and wireless connectivity. However, it does come at a higher price point, which may be a consideration for budget-conscious buyers.

Overall, this scanner is a robust choice for those who need advanced features and are willing to invest in a higher-end product.

The Scanner Epson Workforce ES-580W is a versatile and robust document scanner that caters to both personal and professional needs. Equipped with a large 4.3" touchscreen and wireless connectivity, it allows for easy scanning to smartphones, tablets, computers, and online cloud storage accounts directly from the desktop or via the Epson Smart Panel mobile app.

One of its standout features is the robust 100-sheet Auto Document Feeder, which easily accommodates multiple paper types and sizes in one batch. This makes it incredibly efficient for handling large volumes of documents. Additionally, the scanner operates at speeds of up to 35 ppm/70 ipm, capturing both sides of a document in a single pass with its Single-Step Technology.

For those looking to streamline their workflow, the Epson Workforce ES-580W offers powerful software that includes Epson ScanSmart Software. This software simplifies file management by allowing users to preview, email, and upload documents to the cloud effortlessly. It also supports the creation of searchable PDFs with Optical Character Recognition (OCR) and the conversion of scanned documents into editable Word and Excel files.

The scanner's integration capabilities are impressive, thanks to the included TWAIN driver, which ensures seamless connection with most document management software. Intelligent color and image adjustments such as auto crop, blank page deletion, background removal, dirt detection, and paper-skew correction are also part of the package, enhancing the overall scanning experience.

However, the Epson Workforce ES-580W is not without its drawbacks. While it offers a reliable paper feeding system with Ultrasonic Double Feed Detection and Paper Protection, its price point of $410.00 may be a bit steep for some users, especially when compared to other models with similar features.

In comparison to other products, the Epson Workforce ES-580W stands out for its high capacity Auto Document Feeder and comprehensive software package. However, it faces stiff competition from models like the Epson Workforce ES-500W II, which offers similar features at a lower price point.

The Scanner Epson Workforce ES-400 II impresses with its ability to scan up to 35 ppm/70 ipm, using Single-Step Technology to capture both sides in one pass. This makes it an efficient choice for those needing to process large volumes of documents quickly. The 50-sheet Auto Document Feeder is robust enough to handle multiple paper types and sizes in one batch, a feature that is particularly useful for a busy office environment.

One of the standout features is the included Epson ScanSmart Software, which simplifies the scanning process by offering easy preview, email, and cloud upload options. The software also supports automatic file naming, saving users valuable time. For those needing to integrate scanned documents into existing workflows, the TWAIN driver ensures seamless compatibility with most document management software.

File management is further enhanced with Optical Character Recognition (OCR), allowing users to create searchable PDFs and convert scanned documents into editable Word and Excel files. The intelligent color and image adjustments, such as auto crop, blank page skip, and background removal, ensure high-quality scans every time.

Despite these advantages, the scanner does have a few drawbacks. It lacks some advanced features found in higher-end models, such as a larger touchscreen or more extensive connectivity options. However, for its price point, it offers a solid balance of performance and features.

Compared to the Scanner RICOH fi-8170, the Epson Workforce ES-400 II may not offer the same speed or robustness but excels in ease of use and software integration. It is a great option for small to medium-sized businesses looking for a reliable and efficient scanning solution.

Ranked at number 5 in our list, the Scanner Epson DS-530 II offers a blend of performance and reliability. With scan speeds of up to 35 ppm/70 ipm and a one-pass duplex scanning feature, it ensures that your document scanning tasks are completed swiftly and efficiently.

The robust design includes a 50-page Auto Document Feeder (ADF), making it easy to handle stacks of documents. Enhanced features such as Slow Speed Mode and programmable jobs cater to different scanning needs, while the peak daily duty cycle of up to 4,000 sheets ensures durability for heavy use.

The scanner is compatible with most document management systems, thanks to its included TWAIN and ISIS drivers. This compatibility extends to a variety of online storage accounts like SharePoint, Evernote, and Google Drive, facilitated by the Epson Document Capture software.

Additional features include:

• Blank page removal, auto-rotation, and auto cropping
• Dynamic Skew Correction and Dirt Detection
• Double-feed Detection and Paper Protection

These features ensure that the scanned documents are of high quality and free from common scanning issues.

When compared to other products, the Epson DS-530 II stands out for its reliability and extensive feature set. However, it is slightly more expensive than some of its competitors, which might be a consideration for budget-conscious buyers.

In comparison, the Epson Workforce ES-500W II offers similar features but includes wireless scanning capabilities, which might be more convenient for some users. On the other hand, the Brother ADS-3300W provides triple layer security, making it a preferable choice for those handling sensitive documents.

The Scanner Epson Workforce ES-500W II is designed for those who need efficient and versatile scanning capabilities. With easy wireless scanning, you can scan to smartphones, tablets, computers, and online cloud storage accounts directly from your desktop or mobile device using the Epson Smart Panel mobile app.

The scanner boasts a robust 50-sheet Auto Document Feeder, which accommodates various paper types and sizes in one batch, making it ideal for handling large volumes of documents. The scanning speed is impressive, with up to 35 ppm/70 ipm, and Single-Step Technology captures both sides of a document in one pass.

Included in the package is the powerful Epson ScanSmart Software, which simplifies the scanning process by allowing you to preview, email, and upload documents to the cloud. The software also supports automatic file naming, saving you valuable time. Additionally, the scanner seamlessly integrates with most document management software thanks to the included TWAIN driver.

The Epson Workforce ES-500W II also offers intelligent color and image adjustments, such as auto crop, blank page skip, background removal, dirt detection, and paper-skew correction. The reliable paper feeding system with Ultrasonic Double Feed Detection ensures that no pages are missed, and it prevents damage from staples.

In comparison to other scanners, the ES-500W II stands out for its robust wireless capabilities and ease of use. However, it might not be the best choice for those who require extremely high-speed scanning or larger document feeders.

Ranked at number 7, the Scanner Brother ADS-3300W is an ideal choice for small office, home office, and work-from-home users. This compact and easy-to-use scanner offers a complete organization solution that significantly increases productivity.

The ADS-3300W boasts impressive single and dual-sided scanning speeds of up to 40 ppm, with a capacity of up to 60 pages. This makes it versatile and convenient for scanning various document types and sizes, directly to your computer or to a USB drive via Hi-Speed USB 3.0 connectivity. The triple-layer security feature helps safeguard sensitive documents and ensures secure connections to devices and networks.

One of the standout features of this scanner is the bundled software package, which includes seven applications designed to optimize, enhance, and customize documents and workflows.

However, when compared to other products in the market, the ADS-3300W does not offer wireless connectivity, which can be a significant drawback for users who prefer the convenience of wireless scanning. Additionally, the lack of a color touchscreen may make navigation and operation slightly less intuitive than some of its competitors.

In summary, while the Brother ADS-3300W excels in speed and security, it falls short in terms of connectivity and user interface when compared to other models like the Epson Workforce ES-500W II or the Brother ADS-1700W, which offer more advanced features.

The Scanner Brother ADS-1700W ranks 8th on our list, offering a compact design and fast scan speeds suitable for a variety of documents. This model can handle single and double-sided documents in a single pass at up to 25 ppm, making it a reliable option for small office or home office users.

The 2.8-inch color touchscreen display simplifies the scanning process, allowing for one-touch scanning to preset destinations and device settings management. The Auto Start Scan feature is particularly useful, as it initiates scanning automatically when paper is placed into the feeder.

In terms of connectivity, the ADS-1700W supports multiple “Scan-to” destinations, including File, OCR, Email, Network, FTP, Cloud services, Mobile Devices, and USB flash memory drive. Wireless scanning to PC, cloud apps, and network destinations is also supported, enhancing its versatility.

Image and text optimization features include automatic color detection/adjustment, image rotation, bleed-through prevention, background removal, and text enhancement. The included software suite offers document management and OCR capabilities, making it easier to organize and edit scanned documents.

However, when compared to higher-ranked models like the Epson Workforce ES-580W, the ADS-1700W falls short in terms of scanning speed and document feeder capacity. Additionally, it lacks some advanced features like automatic file naming and more robust paper feeding systems.

The Scanner Doxie Pro DX400 offers high quality scans of various documents, including invoices, statements, receipts, reports, business cards, photos, drawings, and more. It features crisp duplex scans for two-sided paper, with functionalities like text recognition, automatic cropping, rotation, and contrast boost. The scanner's collapsible document feeder and direct feed slot are ideal for handling thick or delicate paper.

Its compact design respects your workspace, measuring just 11.75 by 4 by 3 inches and weighing slightly over 3 pounds. The Doxie Pro DX400's intuitive software interface allows for easy import, organization, and sharing of scans to apps such as Dropbox, Evernote, OneNote, and iCloud, without the need for complicated driver installations.

While the Doxie Pro DX400 is great for home or office use, it does face stiff competition from other models in terms of speed and additional features. For instance, the Brother ADS-3300W offers faster scanning speeds and a higher capacity document feeder, making it more suitable for high-volume tasks.

The Brother ADS-1200 is a compact and versatile scanner that handles a variety of documents with ease. It offers fast scan speeds, capable of scanning single and double-sided documents in a single pass at up to 25 ppm. The dedicated card slot allows for easy scanning of plastic cards, and the 20-page capacity auto document feeder ensures quick scanning of multiple pages.

This scanner is designed for convenience, featuring mass storage device support via Scan to USB for file scanning and retrieval by opening the drive on a connected PC. Users can also power the ADS-1200 using a USB 3.0 cable connected to a laptop, making it ideal for on-the-go scanning needs.

One of the standout features is its compatibility with multiple “Scan to” destinations, including File, OCR, Email, and USB flash memory drive, allowing users to optimize their business processes. Additionally, the scanner includes software to enhance images and text, with automatic color detection/adjustment, image rotation (PC only), bleed through/background removal, text enhancement, and color drop.

However, compared to other scanners in the market, the Brother ADS-1200 may fall short in terms of speed and capacity. While it is efficient for small-scale tasks, it might not be the best choice for high-volume scanning needs.

In comparison to other products like the Epson Workforce ES-580W, which offers a 100-sheet Auto Document Feeder and faster scanning speeds, the Brother ADS-1200 might seem less robust. Similarly, the RICOH fi-8170 provides faster scanning speeds and better integration with ECM solutions.

When choosing the best type of document scanner, it is crucial to consider specific features that align with your needs. Here are some key factors to help you make an informed decision:

• Resolution: Look for scanners with a high resolution, typically measured in dots per inch (DPI). A higher DPI ensures better image quality, which is essential for detailed documents.
• Speed: If you need to scan large volumes of documents, the speed of the scanner is a critical factor. Check the pages per minute (PPM) rating to understand how quickly a scanner can process documents.
• Duplex Scanning: This feature allows the scanner to scan both sides of a document simultaneously, saving time and improving efficiency.
• Connectivity: Modern scanners offer various connectivity options such as USB, Wi-Fi, and Ethernet. Choose a scanner that supports the connectivity method most convenient for your workflow.
• Document Size and Type: Ensure the scanner can handle the types of documents you need to scan, including different sizes (A4, A3) and media types (photos, receipts, business cards).
• Software Compatibility: Check if the scanner comes with or supports software that meets your needs, such as OCR (Optical Character Recognition) for converting scanned documents into editable text.
• Automatic Document Feeder (ADF): An ADF is beneficial for scanning multiple pages without manual intervention. Look for scanners with a high-capacity ADF if you frequently scan large documents.
• Portability: If you need to scan documents on the go, consider a portable scanner that is lightweight and easy to carry.
• Price: Balance the features you need with your budget. Higher-end scanners offer more features but come at a premium price.

When selecting a document scanner, consider the following specific factors:

• Resolution: Look for a scanner with a minimum of 600 dpi for clear and detailed scans.
• Speed: If you have a high volume of documents, choose a scanner that offers a high pages-per-minute (PPM) rate.
• ADF Capacity: An Automatic Document Feeder (ADF) with a larger capacity can save time by allowing you to scan multiple pages at once.
• Connectivity: Ensure the scanner supports your preferred connection method, whether it's USB, Wi-Fi, or Ethernet.
• Compatibility: Verify that the scanner is compatible with your operating system and any specific software you use.
• Size and Portability: Consider a compact or portable scanner if you have limited space or need to scan documents on the go.
• OCR Capability: Optical Character Recognition (OCR) can convert scanned documents into editable and searchable text.
• Price: Balance your budget with the features you need, but don't compromise on essential functionalities.